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Policies

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Testing can begin as early as August 14. Summer testing will end July 31, 2018. Combined, these two periods are considered SY2017-18 for which all results are reported. During this time students will have a maximum of three chances (up to two retakes) to pass the WRS Post-Test.

Virginia WRS proctors and test site administrators are asked to follow every step of the process to ensure a positive assessment experience. CTECS offers a WRS Pre-Test, the WRS Post-Test (also called the WRS Test), and up to two WRS Retakes per student per school year or until the student passes the test. The following policies govern most of the testing experience. 

WRS Pre-Test Policy

Pre-Tests are only a practice exam and carry no certificate of passing or passing score. Pre-Tests must be taken at least 10 calendar days before taking the WRS Post-Test.

WRS Test Policy

The WRS Post-Test may be taken by a student once per school year. Once the student passes, he/she should NOT be registered to take the test again. If the student fails the assessment, he/she may be registered to take up to two WRS Retakes.

WRS Retakes Policy

CTECS allows students who do not pass the WRS Test to take the WRS Retake up to two times within any school year, which includes the summer testing period. The first WRS Retake must be taken at least 14 calendar days after taking the WRS Test. The second WRS Retake must be taken at least 14 calendar days after taking the first WRS Retake. If the student passes the first WRS Retake, he/she may not take another. 

Test Interruptions

All forms of the assessment must be completed in one, 60-minute session, unless a school emergency interrupts the testing period. If there is a test interruption and a student needs to complete the test on another day, the student must log in and finish the test within TWO (2) school days of the initial start date. Notify CTECS about the interruption on the day it occurs so that time can be added to the affected assessments. See the list below for examples of school and personal emergencies that may qualify as an interruption.

  • Fire alarms
  • Power outage
  • Safety evacuation due to inclement weather
  • Sudden illness of student

Students with a Disability (SWD)

See Student Registration. It is the responsibility of the school and test site administrator to provide adequate time and space to allow for extended test time for SWD. Test times cannot be split over multiple sittings or periods, as this would jeopardize the validity of the test.

CTECS will continue to offer accommodations for students who have been identified as Students with a Disability (SWD). The universal accessibility feature and accommodations are listed below:              

  • An extended-time accommodation of 90 additional minutes is added to the standard testing session for a total of 150 minutes. The test session may not be split up into multiple test sessions, or given over a multi-day period.
  • A text-to-speech (audio) accommodation may be provided to allow the option of listening to the questions. Questions are pre-recorded and read by a professional reader, not by a computerized voice. To minimize distractions for other students testing, headphones must be provided by the school. When beginning the test, the student must click on the speaker icon to hear the audio. Using the audio feature requires additional bandwidth, so there may be slower response times during testing. CTECS recommends using wired computer Internet connections to minimize the effects. In addition, the selected media player needs to be up to date. For visually-impaired students who rely completely on the audio narration of the test, an image-free, alternative form of the assessment can be provided, as needed. Please arrange for this directly with CTECS staff.  
  • A read-aloud accommodation may be provided by an aide or test proctor who will read the entire test aloud to the test taker (the accommodation of extended time may also be required). Note: Items on the assessment are randomized so more than one reader may be required if several students are using the read-aloud accommodation during the same testing session. This is arranged at the test site by the test site administrator or test proctor.
  • A test-item enlargement, universal accessibility feature is permitted, however, the test site administrator will need to check for computer compatibility. This is arranged at the test site by the test site administrator or test proctor and is typically handled by manual enlargement features provided by the computer and display.

CTECS defers to school and state policy when identifying SWD. However, in order for SWD to receive the accommodations, they must be identified on the student registration form submitted prior to the testing session. The use of any of the above accommodations must be based on the student’s Individualized Education Program (IEP) or 504 plan. The test site administrator should ensure test proctors know which accommodations each student will be using and how to administer them. Further, the universal accessibility feature and accommodations should not be introduced to the student for the first time during the administration of the CTECS Workplace Readiness Skills Assessment©.

Limited English ​Proficiency (LEP)

See Student Registration. It is the responsibility of the school and test site administrator to provide adequate time and space to allow for extended test time for LEP. Test times cannot be split over multiple sittings or periods, as this would jeopardize the validity of the test. 

CTECS offers accommodations for students identified as Limited English Proficient (LEP). The universal accessibility feature and accommodations are listed below:      

  • An extended-time accommodation of 90 additional minutes is added to the standard testing session for a total of 150 minutes. The test session may not be split up into multiple test sessions, or given over a multi-day period.
  • A text-to-speech (audio) accommodation may be provided to allow the option of listening to the questions. Questions are pre-recorded and read by a professional reader, not by a computerized voice. To minimize distractions for other students testing, headphones must be provided by the school. When beginning the test, the student must click on the speaker icon to hear the audio. Using the audio feature requires additional bandwidth, so there may be slower response times during testing. CTECS recommends using wired computer Internet connections to minimize the effects. In addition, the selected media player needs to be up to date.
  • A read-aloud accommodation may be provided by an aide or test proctor who will read the entire test aloud to the test taker (the accommodation of extended time may also be required). Note: Items on the assessment are randomized so more than one reader may be required if several students are using the read-aloud accommodation during the same testing session. This is arranged at the test site by the test site administrator or test proctor.
  • A test-item enlargement, universal accessibility feature is permitted, however, the test site administrator will need to check for computer compatibility. This is arranged at the test site by the test site administrator or test proctor and is typically handled by manual enlargement features provided by the computer and display.

CTECS does not allow any instructional resources, which includes but is not limited to:

  • Dictionaries of any kind, including bi-lingual dictionaries
  • Translation devices or applications (i.e., software or browser-enabled) 
  • Student devices or smart phones
CTECS defers to school and state policy when identifying LEP students. However, in order for LEP students to receive the accommodations, they must be identified on the student registration form submitted prior to the testing session. The use of any of the above accommodations must be based on the LEP Student Assessment Participation Plan. The test site administrator should ensure test proctors know which accommodations each student will be using and how to administer them. Further, the universal accessibility feature and accommodations should not be introduced to the student for the first time during the administration of the CTECS Workplace Readiness Skills Assessment©.

Credits and Refunds

Credits and refunds are NOT available regardless of reason. They are unnecessary since organizations are only billed for used test tickets/assessments. 


FAQ

General Questions

1. What is the cut score or standard for mastery?

75%

2. May teachers proctor their own students?

No, this could jeopardize test security. You agree to these terms when signing the Test Site Administrator Registration and Agreement form.

3. Must test proctors sign a Test Site Administrator Registration and Agreement form?

No, only the test site administrators sign agreement forms. A test site administrator can identify and use several proctors. 

4. Can teachers take the exam?

No. This could jeopardize test security. You agree to these terms when signing the Test Site Administrator Registration and Agreement form.

5. Does this test satisfy graduation requirements regarding credentials earned?

Yes. Contact the Office of CTE, Virginia Department of Education for details.

6. Is there a practice test (pre-test) for this exam?

Yes. A different set of items appears on a WRS Pre-Test, administered in exactly the same manner as the WRS Post-Test, but offers no cut score and is not considered to be the "official" test. 

7. Will the student receive a certificate for passing this exam?

Yes. Test site administrators can print a CTECS WRS certificate for all passing students directly from their E-SESS accounts. The certificate applies only to the WRS Post-Test or WRS Retakes NOT the WRS Pre-Test. See also the CTECS WRS Assessment Digital Badge.

8. Do you offer refunds or credits for this assessment?

No. However, refunds and credits are unnecessary since organizations are only billed for used assessments.

9. Do you offer paper/pencil tests? 

No. The WRS Assessment is online only.

10. Are there resources available to aid in studying for this exam?

See Teaching Resources.

11. What testing accommodations are allowed for students with a disability (SWD) or limited English proficiency (LEP) students?  

Refer to the Accommodations section on the Policies page.  


Student Registration Related

12. How much time is required between registering students and the actual testing dates?

Test tickets may be provided immediately after registration, provided there were no problems or errors with registration, provided there were no problems with the student registration information. If you intend to submit forms for CTECS staff review and upload, six (6) business days is a standard wait time.

13. What is the CTECS assessment policy? May a student take the assessment more than one time?

Important! A student may NOT take the WRS Pre-Test MORE THAN ONCE during a school year. A student may take ONLY one WRS Test and up to two WRS Retakes, if he/she has not passed. Remediation periods are mandatory between administrations of different forms of the test to the same student.

There are NO exceptions to this policy.

14. What are Student Testing Identifier (STI) numbers, and where can they be found?

STI numbers are provided from your local IT and administrative areas. The STI is a state number yet very much a local administrative process. All state reporting (e.g., Standards of Learning testing) uses STIs.

15. What are the division, school, and course codes, and where can they be found?

These codes are state and locally controlled. Check with your CTE director or the VDOE to ensure you are using the correct coding. See this list for course codes and please contact CTE Resource Center or the Virginia Department of Education if you have further questions about codes.

Virginia secondary (high school) students who are enrolled in or who have completed any Virginia-approved career and technical education course may take the CTECS Workplace Readiness Skills Assessment© at the secondary level to satisfy the industry certification graduation requirement for the Standard Diploma. This includes students who have taken an approved course in a previous school year but are not currently enrolled in a course.

16. What if I need to make changes to the student information after the students are enrolled in E-SESS?

Refer to end of the Student Registration section in the Using Your E-SESS Administrator Account publication. 

17. How long do I have to test students once they are enrolled in E-SESS?

There is a May deadline set if you are collecting state reimbursements. However, students may take any form of the test through July. If you intend to use the summer testing period, please let us know. Official deadlines are established by the VDOE. 

18. If I register students for the WRS Pre-Test, are they automatically enrolled in the WRS Post-Test?

No. Students must be registered separately for each form of the test.

19. If I have a student who cannot use the test ticket assigned to him/her, can I substitute another student on the unused test ticket?

No. Student testing numbers and our tracking data is personalized for each registered student. We cannot substitute/replace new student information for a ticket to which he/she was not originally assigned. New students must be properly registered and assigned their own test tickets. Don’t worry about the unused ticket, you won’t be charged for it. Destroy unused tickets.

20. How can I ensure that I receive e-mail messages regarding E-SESS login information and student enrollment?

When your students are enrolled or your administrator account is initially set up in E-SESS, an automatic email message is sent. Make sure that you can receive email from info@techfluency.org (our online test provider). Add this address to the "safe sender/never block list" in your email program or ask the IT staff to make sure that messages from this sender are not blocked.


Administering the Test 

21. Must students click the “Save Answer” button then the “Next” button when taking the assessment?

Answers are automatically saved every three to five clicked answers, so once the answer is selected, students can click the Next button to view the next question.

22. May students begin the test, stop, then finish the test later? 

No, testing time cannot be chunked unless a school emergency interrupts the testing period. See qualifying events.

23. May students use calculators when taking the exam?

Yes, they may use the calculator provided on the assessment screen.

24. How does the text-to-speech (audio) feature work?

The audio feature is only available for use by Students With a Disability (SWD) or Limited English Proficient (LEP) and will not be available on the test unless the student was registered as SWD or LEP on the Student Registration form. Headphones should be provided by the proctor. The student must click on the speaker icon next to any item to hear the audio. Using the audio feature requires additional bandwidth, so slower response times may occur during testing. CTECS recommends using hard-wired Internet connections. The selected media player may also need to be updated.

25. How can I access testing data from previous school years?

To access student testing data from previous school years:

Go to: https://techfluency.org/esess/Admin

Enter one of the organization names below:

  • vawrs 16-17
  • vawrs 15-16
  • vawrs 14-15
  • vawrs 13-14
  • vawrs 12-13
  • vawrs 11-12

Enter the password you were assigned during the school year selected.